EVENT CONTRACT - Enchanted Events by Gina LLC
This agreement made on (DATE) , between [Referred to as Client], and Enchanted Events by Gina [Referred to as Vendor] for (party name) on (event date) at (event location).
Deposit & Retainer
An initial $100 retainer and a signed contract must be secured in order to lock in your event date and time and prior to any services being performed by Vendor. Once the Vendor and client agree upon services that will be provided, the signed contract and 50% retainer (less the $100 initial deposit) must be paid to Vendor via Venmo or Zelle within 24 hours of signed contract or the Vendor reserves the right to cancel contract.
Contracted services
Includes all services described in selected package details reviewed and distributed to clients. Any additional services/products requested by the client incurred by vendor will be billed directly to client at cost. All services contracted cannot be deducted, but additional services can be added.
For your convenience, payments to Vendor can be made through Venmo or Zelle.
Expiration
Current event date is valid 1-week post origination date to secure services.
Provided Documentation
All documentation created and provided to client is owned and copy written by Vendor and cannot be used or given to any other 3rd party.
Liability
It is understood that Vendor is only liable for services completed and provided by Vendor and cannot be held liable for the services of other contracted vendors. It is understood that in no event shall Vendor be liable for consequential damages of any kind.
Cancellation Policy
If event is canceled, no portion of the deposit paid to Vendor will be returned. If event is cancelled 2 weeks or less before date of service, 50% of total will be returned, less the deposits. If the event is cancelled with 5 days of event, no portion of the event total will be returned. If the event is postponed, services contracted can be applied to a new date if available (refer to Postponement Policy).
Postponement Policy
If event is postponed, all services will cease at time of notification of postponement if no determined new date is provided. Payment schedule will be determined and readjusted post new event date notification. If client requires services to resume, post new event date being established, second payment will be required at time of service re-start.
Responsibility
Vendor is not responsible for Acts Of God, Natural Disasters, an Act Of Government such as A Declaration of National or Local Emergency, or Other Incidents Not within the control of the Vendor, i.e. accident, death in the family, illness, pregnancy, or sudden tragic circumstance. In such a situation, Vendor. will obtain, upon approval of the client, a qualified professional replacement to fulfill Vendor’s obligations under the contract, at no additional charge to the client.
Overtime
Additional unplanned and/or un-contracted services (such as, but not limited to, added services or additional last-minute guests to accommodate outside of scope of agreement, or setup/cleanup time extension needed due to client etc) are considered overtime and will be billed with prior notification and consent at the rate of $100 per hour. If the Vendor is unable to setup/cleanup within agreed upon timeframe due to reasons unrelated to Vendor (such as, but not limited to, Client not arriving at agreed upon time, Vendor's items still being in use at the time of clean-up) and anything else that results in Vendor not being able to setup/cleanup at agreed upon time will result in a fee of $100 per hour for additional time.
Contracted Vendor and Payments
Any rentals and/or subcontracted vendors contracted on behalf of client will be paid in full to Vendor directly at requested deadline. Proper notice will be provided per cost.
Damage or Loss of Accessories
Client agrees to exercise all due care in caring for, and preserving the property of Vendor. Clients shall remain responsible for all loss or damage to rentals, up to and including actual replacement value for each missing or damaged item per cost. If cleaning is beyond "normal use" there will be an additional $100 fee added upon pickup of the event. This includes but is not limited to intentional coloring on tables and chairs, food items covering chairs or tables etc. Anything that would require extra cleaning time beyond a wipe down and the removal of a few extra marks etc.
Payment Schedule and Method
Payment can be make via Zelle or Venmo..
$100 is due to secure your date. 50% initial retainer due upon completion of the signed agreement for services (less the $100 already paid). Remaining balance is due one week before event date, 11/9/2024 .
Attorney
If legal action is necessary to enforce the terms of this contract the prevailing party shall be entitled to reasonable attorney fees in additional to any other remedies to which that party might be legally entitled.
Appropriate Conduct/ Safe Working Environment:
The Client(s) expressly agree(s) to take best efforts to provide Vendor and Vendor’s staff with safe and appropriate working conditions. In the event of circumstances deemed by either Vendor or a bystander to present a threat or implied threat of injury or harm to Vendor staff or equipment, the Vendor reserves the right to cancel all services remaining under this Agreement and leave the event. At the Vendor’s discretion, the Vendor may enact a three-strike policy. After the first offense, the Vendor will make reasonable efforts to notify the Client(s) or a responsible party. If the Client(s) is/are able to respond to the threatening situation in a reasonable amount of time (maximum of 15 minutes), Vendor shall resume work in accordance with the original terms of this Agreement. If the threatening behavior occurs for a second time, the Client(s) will agree to remove the offending person for the remainder of the event. If the behavior occurs a third time, the Vendor will immediately leave the event. If the Vendor leaves the event early due to any offending behavior, the Client(s) expressly agree to relieve and hold Vendor harmless as a result of incomplete event coverage, or for a lapse in the quality of the Vendor’s work, and the Client(s) shall be responsible for payment in full.
The undersigned have read this contract, understand its terms, and agree to be bound thereby. Any additions, deletions, or revisions must be made in writing and approved by all responsible parties. The parties agree that this contract is the complete and exclusive statement of the mutual understanding of the parties.

Terms & Conditions